From secretary at peeringdb.com Fri Mar 17 10:45:18 2023 From: secretary at peeringdb.com (Chris Caputo) Date: Fri, 17 Mar 2023 17:45:18 +0000 (UTC) Subject: [PDB Gov] PeeringDB Annual Meeting Agenda - Thursday, April 13th, 2023 at 1600 UTC Message-ID: Members, Please see below for annual meeting agenda. Attached is a calendar ICS file. A reminder that end-of-year finance reports for 2022 are up at: https://docs.peeringdb.com/gov/finances/2022-12-31_PeeringDB_Finances.pdf Thanks, Chris Caputo PeeringDB Secretary/Treasurer --- ** Notice of the Annual Meeting of PeeringDB - Thursday, April 13th, 2023 at 1600-1700 UTC ** The meeting will be held online as follows: https://meet.goto.com/613803421 [dial-in numbers below] ** The meeting will be recorded. ** Bylaws and important docs are posted at https://gov.peeringdb.com/ ** Please contact stewards at peeringdb.com if you have additional agenda suggestions. Agenda: - Call To Order - Aaron Hughes - Welcome & Thanks - Aaron Hughes - Approval of minutes from previous meeting - Aaron Hughes https://docs.peeringdb.com/gov/legaldocs/2022-04-12_PeeringDB_Member_Meeting_Minutes.pdf - Financial Update & Call For Sponsors - Chris Caputo - Admin Committee Update - Patrick Gilmore - Operations Committee Update - Job Snijders - Outreach Committee Update - Ben Ryall - Product Committee Update - Stephen McManus - Items brought up by the members / Technical and Policy Questions & Answers - Encourage Voting in Board Election - Aaron Hughes - Adjourn --- https://meet.goto.com/613803421 You can also dial in using your phone... Access Code: 613-803-421 Australia: +61 2 9091 7603 Austria: +43 1 2060 92964 Belgium: +32 28 93 7002 Brazil: +55 11 4118-4898 Bulgaria: +359 2 906 0606 Canada: +1 (647) 497-9373 Chile: +56 2 3214 9681 Colombia: +57 1 600 9954 Czech Republic: +420 2 96 21 62 28 Denmark: +45 43 31 47 79 Finland: +358 923 17 0556 France: +33 187 210 241 Germany: +49 721 6059 6510 Greece: +30 21 0 300 2693 Hungary: +36 1 933 3700 Ireland: +353 15 360 756 Israel: +972 3 376 3071 Italy: +39 0 230 57 81 80 Luxembourg: +352 34 2080 9220 Malaysia: +60 3 7724 4060 Mexico: +52 55 1500 3598 Netherlands: +31 207 941 375 New Zealand: +64 9 913 2226 Norway: +47 24 05 54 97 Panama: +507 308 4337 Peru: +51 1 642 9425 Romania: +40 31 780 1159 South Africa: +27 11 259 4925 Spain: +34 912 71 8488 Sweden: +46 853 527 818 Switzerland: +41 315 2081 00 Turkey: +90 212 900 4812 United Kingdom: +44 808 178 0872 United States: +1 (571) 317-3116 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install -------------- next part -------------- A non-text attachment was scrubbed... Name: PeeringDB_Annual_Member_Meeting_2023.ics Type: text/calendar Size: 3325 bytes Desc: URL: From ccaputo at peeringdb.com Thu Mar 30 20:47:48 2023 From: ccaputo at peeringdb.com (Chris Caputo) Date: Fri, 31 Mar 2023 03:47:48 +0000 (UTC) Subject: [PDB Gov] draft Conflict of Interest Policy amendment to Admin Committee Charter Message-ID: <4a85cb70-dacf-e85e-e580-4291c57fc6c6@alt.net> Members, Due to observing occasional complaints about alleged impropriety in regards to the Admin Committee approval process for new objects, I drafted the below amendment to the Admin Committee Charter. Prior to the start of the April election process, during which I will be focused on the administration of the Board election and Annual Meeting as your Secretary/Treasurer, I share the below in case any other members would like to improve this draft or otherwise see it discussed or enacted in some form at the Annual Member Meeting on April 13th or in case members decide to share their opinion with perspective or existing board members. Governance details along with contact info for Board members is up at: https://docs.peeringdb.com/gov/ Chris --- Existing AC Charter: https://docs.peeringdb.com/committee/admin/ Draft Conflict of Interest Policy for AC Charter: - Due to the sensitive and potentially conflicted nature of support tickets handled by the Admin Committee, along with the desire to avoid the perception of any conflict of interest, this Charter includes the following provisions: - The Admin Committee requires annual conflict of interest disclosures be made to other Admin Committee members and the PeeringDB Board and Officers. At a minimum, these disclosures shall reveal sources of allegiance and/or income in the sphere of PeeringDB's activities, and shall be updated when there are changes. - An Admin Committee member may not touch or otherwise handle a potentially conflicting support ticket, regardless of whether the committee member believes there is no conflict of interest. For example, a committee member that works for, volunteers for, or otherwise has an interest in an IXP, except as a member or customer, may not deliberate/advise on any IXP related AC support ticket or decision relating to any IXP. This example continues for a hypothetical network employee adjudicating over another network, or a facility owner adjudicating over another facility, or a carrier advisor handling the support ticket of another carrier, etc. The purpose of these examples is not the be exhaustive, but rather to indicate the intention of this Conflict of Interest Policy. - If no Admin Committee member is able to handle a support ticket or decision needing resolution, the matter shall be delegated to the PeeringDB Board. ---