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contracts with sponsors/donors
by Chris Caputo 07 Jul '26

07 Jul '26

Members, >From https://docs.peeringdb.com/gov/legaldocs/2026-06-08_PeeringDB_Board_Minutes… quoting: ==== 7. Sponsorships. Some Sponsors are now requiring PeeringDB to accept their terms and conditions, which PeeringDB has historically declined to sign. The Board discussed how to handle sponsor terms going forward. Discussion to continue by email. ==== I have informed the Board this would be a terrible mistake. If you feel similarly, please speak up here and rapidly. I have drafted a "Donor Contract Policy" (below) to be considered and hopefully passed by the membership in case the Board or an Officer goes against the long standing unwritten policy of not entering into agreements with members/sponsors/donors. It would be good to get this on the books for current and future Board & Officers to adhere to too. I would revise this policy as appropriate if no contracts are entered into by the time the membership considers this policy proposal at the next annual member meeting. Respectfully, Chris (Secretary & Treasurer 2015-2024) ==== - PeeringDB - DRAFT Donor Contract Policy - Approved by Membership April ??, 2027 - WHEREAS since the founding of the PeeringDB non-profit corporation in the year 2015 and until 2026, PeeringDB successfully raised over $2 million U.S. Dollars without engaging into a single contract or Terms & Conditions with donors. - WHEREAS PeeringDB is first and foremost a Member-based non-profit in which donors are granted the privilege of supporting the efforts of the non-profit in exchange for recognition, but in which primacy remains with the Membership. - WHEREAS any contract with a donor creates a legal entanglement and associated risks with a donor which is not worth any amount of donation to the non-profit. - WHEREAS any contract with a donor creates an unfair distinction between donors and Members in which some entities have a legal entanglement with PeeringDB while others do not, which goes against the spirit and intent of being a Member-run non-profit organization in which all Members are equal and only Members are the empowered stakeholders of the organization. - NOW THEREFORE the Membership of PeeringDB makes clear that it is better to avoid donations from those who require contacts, or Terms & Conditions, and forbids the Officers of PeeringDB from engaging into these legal entanglements for the purposes of fundraising. - FURTHERMORE the Secretary is directed to inform any donors in which a contract was put into place as part of the donation, that the contract is being terminated and that they may request a refund to the PeeringDB Board if so desired, for any time remaining in the sponsorship. ====

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2026-06-08 Board Meeting Minutes
by Shawna Bong 07 Jul '26

07 Jul '26

Hello, The June 8th, 2026 draft Board meeting minutes are now available: https://docs.peeringdb.com/gov/legaldocs/2026-06-08_PeeringDB_Board_Minutes… Thank you! Shawna Bong PeeringDB Secretary/Treasurer

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Proposed PeeringDB Bylaws amendment concerning Board affiliations
by Chris Caputo 31 May '26

31 May '26

Members, In light of PeeringDB's recent election in which there was a risk that a single entity could have two representatives on the Board with five seats, the below bylaws amendments are hereby proposed. For background, PeeringDB's Bylaws were based on the Seattle Internet Exchange's (SIX) Bylaws. The SIX just updated its bylaws with very similar changes, adapted below for PeeringDB. We welcome your support, questions, or concerns. Chris Caputo Jack Carrozzo Aaron Hughes Fredrik Korsbäck Christopher Malayter Stephen McManus Ben Ryall Bijal Sanghani Gaurab Upadhaya Theo Voss --- The current PeeringDB Bylaws are up at: https://docs.peeringdb.com/gov/legaldocs/2026-01-14_PeeringDB_Bylaws.pdf The proposed revisions to these Bylaws are detailed below, in diff format. (A line starting with a "-" is to be removed, while a line starting with a "+" is to be added.) --- ARTICLE 3. BOARD OF DIRECTORS --- 3.4 Election of Directors 3.4.2 Successor Directors. Successor Directors shall be elected for a term of two years each, every other year in April at the annual meeting of members, or in April in such manner as the Board of Directors shall determine. Director seats are numbered. Even numbered seats are open in even numbered years, and odd numbered seats in odd numbered years. Open seats may also be caused by vacancy. In an election, the highest vote count receivers assume the longest term seats. Ties are decided by random means by the Secretary in the presence of the meeting attendees. +No person shall be a candidate for election while affiliated with a +sitting Director whose seat is not up for election in that year. A +candidate shall not be seated if any other candidate receiving a higher +vote count is affiliated with them; the seat shall pass to the next +eligible candidate under the election method in use. + +For purposes of this Article, two persons shall be deemed affiliated with +each other if one directly or indirectly controls the other, if they are +under common control, if they have an Affiliate in common, whether or not +such Affiliate is a member of the Corporation, or if they belong to the +same immediate family or household, as judged by the Secretary. --- 3.19 Vacancies. A vacancy in the position of Director may be filled by the affirmative vote of a majority of the remaining Directors. A Director so elected to fill a vacancy shall serve until the next annual meeting at which time the membership will vote on a Director to fill the unexpired term of his or -her predecessor in office if any. +her predecessor in office if any. A person who would be affiliated with +any sitting Director is not eligible to fill a vacancy under this section. ---

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PeeringDB IRS Form 990, 2025
by Shawna Bong 21 May '26

21 May '26

The US IRS Form 990 "Return of Organization Exempt From Income Tax" for PeeringDB for 2025 is now up: https://docs.peeringdb.com/gov/finances/2026-05-15_2025_Form_990.pdf It complements the recent finance report: https://docs.peeringdb.com/gov/finances/2025-12-31_PeeringDB_Finances.pdf PeeringDB governance documents are up at: https://gov.peeringdb.com/ Feedback welcome on this list or to stewards(a)peeringdb.com. Thank you, Shawna Bong PeeringDB Secretary/Treasurer

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Results of 2026 Election
by Shawna Bong 01 May '26

01 May '26

The 2026 election has concluded. Of 169 organizations registered to vote, there were 137 ballots cast. For the Board Election, there were 10 candidates this year for 2 available Director seats. The winners in order of vote count and thus seat occupied: Seat 2 (term expires 2028): Brian Burke Seat 4 (term expires 2028): Marco Marzetti Appreciation to the other candidates who ran: Konstantin Ternianov Arnold Nipper Jack Carrozzo Martin J. Hannigan Alex Latzko Yolandi Cloete Jean-Francis Ahanda David Macmahon The new PeeringDB Board of Directors is: Seat 1 (term expires 2027): Livio Morina, 2023- Seat 2 (term expires 2028): Brian Burke, 2026- Seat 3 (term expires 2027): Isabel Odida, 2025- Seat 4 (term expires 2028): Marco Marzetti, 2026- Seat 5 (term expires 2027): Alexandre Corso, 2025- Thank you to our outgoing Board Members: Aaron Hughes Job Snijders Detailed results including Single Transferable Vote (STV) stages: https://docs.peeringdb.com/gov/misc/2026-04-30_Comprehensive_Poll_Results.p… Receipt codes are on the final pages of the PDF. For STV first timers: https://en.wikipedia.org/wiki/Single_transferable_vote https://www.youtube.com/watch?v=l8XOZJkozfI Thanks to all of the candidates and the community for participating. My personal thanks to Steve Feldman for observing the election and Chris Caputo. Questions welcome! Respectfully, Shawna Bong PeeringDB Secretary/Treasurer

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Re: [PDB Gov] PeeringDB Board Election voter registration
by Hunter Newby 23 Apr '26

23 Apr '26

Hello, 1) Organization ASN: (put N/A if not applicable) N/A ________________________________________________ 2) Organization Name: Newby Ventures ________________________________________________ 3) I am the sole authorized voter for this organization: (yes or no) Yes ________________________________________________ 4) This organization is affiliated (per the definition above) with these other ASNs/organizations: (put N/A if not applicable) N/A ________________________________________________ 5) Email address to which the ballot login should be sent, if different than your own: (example: peering at example.net<https://lists.peeringdb.com/cgi-bin/mailman/listinfo/pdb-gov>) Hunter(a)newby-ventures.com Or Hunter(a)hunternewby.com Thank you Hunter ________________________ Sent from my iPhone

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PeeringDB Board Election voter registration
by Shawna Bong 21 Apr '26

21 Apr '26

NOTE: If you have already received your ballot, feel free to ignore this message unless you need to update your previous registration. Ballots were already sent to everyone who voted last year, so please check your junk folders if you voted last year, before re-applying to vote. You are receiving this email as a subscriber to the PeeringDB pdb-gov Governance mailing list. We are using a voting website known as Simply Voting to conduct the April 15th through 29th PeeringDB Board election. Before you can get access to the ballot, we need to know that you are the sole authorized representative voter for an organization with an active PeeringDB account. Further, we need to confirm that your organization is not affiliated with any other organization intending to vote. The Bylaws up at https://docs.peeringdb.com/gov/legaldocs/2026-01-14_PeeringDB_Bylaws.pdf [docs.peeringdb.com] govern affiliation as follows: - '2.3.2 Members who are affiliated with each other are entitled to a total of one vote upon each issue. "Affiliate" means, with respect to a particular person, any entity that directly or indirectly controls, is controlled by, or is under common control with such person.' If you intend to vote, please respond to this email with answers to the following. (If you are not voting or have already received a ballot, there is no need to respond to this email.) 1) Organization ASN: (put N/A if not applicable) ________________________________________________ 2) Organization Name: ________________________________________________ 3) I am the sole authorized voter for this organization: (yes or no) ________________________________________________ 4) This organization is affiliated (per the definition above) with these other ASNs/organizations: (put N/A if not applicable) ________________________________________________ 5) Email address to which the ballot login should be sent, if different than your own: (example: peering(a)example.net) ________________________________________________ The Policy or other contact email address in your organization's PeeringDB record will be informed that you are voting for your organization, so please make sure you are pre-authorized to do so. For the month of April, email to secretary(a)peeringdb.com goes to myself and election observer Steve Feldman. Regards, Shawna Bong PeeringDB Secretary/Treasurer

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Risk of excessive DE-CIX influence on PeeringDB
by Chris Caputo 16 Apr '26

16 Apr '26

At https://docs.peeringdb.com/gov/misc/2026-04-14_election.html I see that two DE-CIX personnel are running for the 5-person PeeringDB Board, based on their names also being present on https://www.de-cix.net/en/about-de-cix/the-team: - Arnold Nipper, Chief Technology Evangelist and Co-Founder - Yolandi Cloete, Interconnection Community and Academy Manager While board members are expected to serve independently of their affiliations, I am concerned about the potential risks of 2/5th's of the PeeringDB Board having the same conflict of interest. Thus I ask that either Arnold or Yolandi rapidly consider withdrawing from this election prior to the end of the April 14th 23:59:59 UTC 2026 call for candidates, just over 8 hours from now. I am sure both individuals are upstanding, but the perception of capture by DE-CIX is, in my opinion, not a good look and not a good risk for the PeeringDB community to be faced with. Since I don't see Yolandi as even subscribed to pdb-gov@, I will forward this to her after sending to the list. (Arnold is subscribed.) Thank you for your consideration. Chris

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PeeringDB Board Election voter registration
by Shawna Bong 16 Apr '26

16 Apr '26

NOTE: If you have already received your ballot, feel free to ignore this message unless you need to update your previous registration. Ballots were already sent to everyone who voted last year, so please check your junk folders if you voted last year, before re-applying to vote. You are receiving this email as a subscriber to the PeeringDB pdb-gov Governance mailing list. We are using a voting website known as Simply Voting to conduct the April 15th through 29th PeeringDB Board election. Before you can get access to the ballot, we need to know that you are the sole authorized representative voter for an organization with an active PeeringDB account. Further, we need to confirm that your organization is not affiliated with any other organization intending to vote. The Bylaws up at https://docs.peeringdb.com/gov/legaldocs/2026-01-14_PeeringDB_Bylaws.pdf [docs.peeringdb.com] govern affiliation as follows: - '2.3.2 Members who are affiliated with each other are entitled to a total of one vote upon each issue. "Affiliate" means, with respect to a particular person, any entity that directly or indirectly controls, is controlled by, or is under common control with such person.' If you intend to vote, please respond to this email with answers to the following. (If you are not voting or have already received a ballot, there is no need to respond to this email.) 1) Organization ASN: (put N/A if not applicable) ________________________________________________ 2) Organization Name: ________________________________________________ 3) I am the sole authorized voter for this organization: (yes or no) ________________________________________________ 4) This organization is affiliated (per the definition above) with these other ASNs/organizations: (put N/A if not applicable) ________________________________________________ 5) Email address to which the ballot login should be sent, if different than your own: (example: peering(a)example.net) ________________________________________________ The Policy or other contact email address in your organization's PeeringDB record will be informed that you are voting for your organization, so please make sure you are pre-authorized to do so. For the month of April, email to secretary(a)peeringdb.com goes to myself and election observer Steve Feldman. Regards, Shawna Bong PeeringDB Secretary/Treasurer

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Call for candidates for Board of Directors of PeeringDB & Member mtg reminder
by Shawna Bong 13 Apr '26

13 Apr '26

This is a call for candidates for the Board of Directors of PeeringDB. - The second half of April, there will be an election for the Board of Directors. Like the last election, SimplyVoting.com will be used, along with Single-Transferable-Vote (STV). The STV results table will be part of the election results. - Candidacies along with max 300 word statements should be submitted to secretary(a)peeringdb.com prior to April 15th. Anyone can run for election to the Board. The organization documents (Articles, Bylaws, etc), Board meeting minutes, and finances, are up at: https://gov.peeringdb.com/ There are 5 seats on the Board of Directors, 2 of which are up for election this year. A Director term is 2 years. Election dates are UTC. Candidates must submit their name and a maximum 300 word statement, as determined by the POSIX "LANG=en_US.UTF-8 wc -w" command, by April 14th 23:59:59 UTC 2025. A voter's guide containing the current list of candidates and statements, sorted alphabetically by last name, will be kept updated at: https://docs.peeringdb.com/gov/misc/2026-04-14_election.html Candidates may revise their statements until the April 15th UTC cut-off. Please submit your candidacy or questions/concerns to secretary(a)peeringdb.com. Please know that for the month of April, email to secretary(a)peeringdb.com goes to myself and election observer Steve Feldman. Discussion/questions/concerns also welcome on pdb-gov(a)lists.peeringdb.com. Shawna Bong PeeringDB Secretary/Treasurer PS: The April Member Meeting agenda is below and a calendar ICS file for it is attached. -------------------------------------------------------------------------------------------- ** Notice of the Annual Meeting of PeeringDB - Tuesday, April 21st, 2026 at 1600-1700 UTC ** The meeting will be held online as follows: https://meet.goto.com/351790277 [dial-in numbers below] ** The meeting will be recorded. ** Bylaws and important docs are posted at https://gov.peeringdb.com/ ** Please contact stewards(a)peeringdb.com if you have additional agenda suggestions. *Agenda:* - Call To Order - Aaron Hughes - Welcome & Thanks - Aaron Hughes - Approval of minutes from previous meeting - Aaron Hughes https://docs.peeringdb.com/gov/legaldocs/2025-04-10_PeeringDB_Member_Meetin… - Financial Update & Call For Sponsors - Shawna Bong - Admin Committee Update - Chriztoffer Hansen - Operations Committee Update - Aaron Hughes - Outreach Committee Update - Ben Ryall - Product Committee Update - Jack Carrozzo - Items brought up by the members / Technical and Policy Questions & Answers - Encourage Voting in Board Election - Aaron Hughes - Adjourn —----------- PeeringDB Annual Member Meeting 2026 Apr 21, 2026, 16:00 (UTC) Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/351790277 You can also dial in using your phone. Access Code:351-790-277 Australia: +61 2 8355 1050 Austria: +43 1 2060 92967 Belgium: +32 28 93 7018 Brazil: +55 11 4118-4897 Bulgaria: +359 2 906 0605 Canada: +1 (647) 497-9391 Chile: +56 2 3214 9680 Colombia: +57 1 600 9953 Czech Republic: +420 2 55 71 95 02 Denmark: +45 32 72 03 82 Finland: +358 942 72 1060 France:+33 430 001 241 Germany:+49 891 2140 2090 Greece:+30 21 0 300 2583 Hungary:+36 1 933 3699 Ireland:+353 16 572 651 Israel:+972 3 376 3070 Italy:+39 0 230 57 81 42 Luxembourg:+352 34 2080 9219 Malaysia:+60 3 7724 4059 Mexico:+52 55 1500 3597 Netherlands:+31 202 251 017 New Zealand:+64 9 280 6302 Norway:+47 21 93 37 51 Peru:+51 1 642 9424 Romania:+40 31 780 1158 South Africa:+27 11 259 4924 Spain:+34 932 75 2004 Sweden:+46 853 527 836 Switzerland:+41 435 5015 61 Turkey:+90 212 900 4807 United Kingdom:+44 330 221 0088 United States: +1 (646) 749-3129 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install

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